NEW and only by HotelSite: The visual Meeting Room Planner for planning individual meetings and events of all kind on scaled floor plans with combined event inquiry. Easy to implement directly on your homepage!

The HotelSite Meeting Planner is now available in a free version!

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Meeting Planner Details

With the HotelSite Meeting Planner organizers of meetings and events are able to plan their event in detail on scaled floor plans. The online tool provides functionality for planning the seating, furniture and technical equipment in meeting and function rooms as well as ball rooms within a hotel or event location. After having completed 5 easy steps users can print the plan, save it as a PDF document or send the floor plan adjoined with an event inquiry to the hotel.

It's the perfect tool for professional organizers of meetings and events.
Try the demo!

  • Easy integration into your website
  • No registration required, users can start instantly
  • 5 easy steps to complete a detailed meeting inquiry
  • Branding: Your own colors, logo, photos
  • Room overview with all details and only the suitable ones selectable
  • Automatic seating of the room according to the number of persons entered
  • Scaled floor plans and furniture
  • Selection of available meeting and event technology
  • Details and dimensions to every room plus photos
  • Adjust the seating, place furniture and technical equipment by Drag & Drop
  • Save the room plan as a PDF document
  • Instant event inquiry including PDF floor plan
  • 4 versions for each hotel/location size available
  • Free version FREE available



Try the demo!



The HotelSite Meeting Planner is available in 4 versions and fits hotels and event locations of any size.

Meeting Planner light

The LIGHT version perfectly fits Hotels with only a few meeting rooms and small conference hotels that want to provide organizers an exclusive tool to plan meetings and events individually. Perfect for smaller hotels with 1 to 5 meeting rooms.

Meeting Planner pro

Version PRO is perfect for conference hotels and hotels of medium size with 5 to 10 function rooms. Even most demanding organizers are able to identify suitable meeting rooms within a second and have a large selection of pre-configured seatings available. The ideal version for conference hotels and hotels with 5 to 10 function and ball rooms.

Meeting Planner premium

The PREMIUM version is the choice for large conference hotels, event locations and congress centres with 10 or more meeting and function rooms as well as ball rooms. This version features many individual options for demanding event planners. Perfect for large hotels with more than 10 function and ball rooms.

Meeting Planner free

This is our free basic version with all the main functions, limited to one function room. Registration required. Get you free api key now!

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